Enforcement warrants - how to respond
Enforcement warrants – how to respond
If you are an enforcement debtor and you are served with an enforcement warrant, the Uniform Civil Procedure Rules 1999 (Qld) (UCPR) provide two ways in which you might rebuff an enforcement warrant.
These include judgment debt by instalment or application for a stay of the enforcement warrant. Each is set out separately below.
Judgment debt by instalment
You can apply to the court under rule 868 for an order allowing you to pay the judgment debt by instalment. To do this you need a Form 9 Application and a Form 46 Affidavit. Forms can be accessed here.
Rule 869 sets out the factors that the court must consider in deciding whether or not to grant an instalment payment order.
These are:
- a) Whether you are employed;
- b) Your means of satisfying the debt and interest within a reasonable time;
- c) Your necessary living expenses, and the expenses of the debtor’s dependents;
- d) Your other liabilities; and
- e) Whether or not the order you have asked for would be consistent with the general policy of enforcing judgments quickly and with a minimum of expense.
Stay of enforcement warrant
Once you receive notice that the other party has an enforcement warrant, you could apply:
- under rule 800 for a stay of the enforcement warrant if there are facts discovered since the time of the judgment that would justify a stay of the enforcement, or
- under rule 290 if you are seeking to stay the enforcement of a default judgment.
The courts have consistently said that a party that has a judgment is entitled to the enforcement of that judgment: Virgtel Ltd v Zabusky (No. 2) Pty Ltd [2009] QCA 349. Stays are therefore only rarely granted.
If you can point to serious hardship and temporary inability to pay, but satisfy the court that with some time you will be able to meet the judgment, then this may convince the court to allow you a short extension of time.
If the judgment against you is a default judgment and you have some grounds to attack the decision, you might strengthen your decision by also bringing that application. In most cases, an appeal is the proper way to attack a decision on the merits.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Enforcement proceedings in the Magistrates Court: Information for debtors
Enforcement proceedings in the Magistrates Court: Information for debtors
If a judgment (or money order) given by the Queensland Civil and Administrative Tribunal (QCAT) or by a Queensland court requires you (the enforcement debtor) to pay an amount of money to another party (the enforcement creditor), and you have not paid this amount, then the enforcement creditor can start proceedings in court to require you to pay.
These proceedings are called ‘enforcement proceedings’, and are allowed under the Chapter 19 of the Uniform Civil Procedure Rules 1999 (Qld) (the UCPR). A reference to a ‘rule’ in this factsheet is a reference to one of the rules in the UCPR.
This factsheet outlines the steps involved in enforcement proceedings in the Magistrates Court, and will explain your rights and obligations in the proceedings as the enforcement debtor. This process will differ if the enforcement debtor is a company or partnership, and not an individual.
Time limits
An enforcement creditor can start enforcement proceedings at any time within 6 years after the date of the judgment that is being enforced. If the enforcement creditor wants to start enforcement proceedings outside of this time limit, they need the court’s permission (rule 799).
What if you disagree with the original judgment?
A judgment of a Queensland court or QCAT is final and binding. If you do not agree with the judgment, then you may be able to:
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- appeal the judgment, if it is a judgment that was made on the merits of the case and you are within appeal time limits;
- apply to the court to have the judgment set aside, if it was a default judgment (because you failed to file a notice of intention to defend) or a summary judgment (because you filed a defence but the court was persuaded that you had no real defence to the claim); or
- apply for the enforcement proceedings to be put on hold (‘stayed’) while you take other steps, for example to appeal the judgment, or apply to have it set aside.
For more information about appealing a judgment, see our factsheets, Appealing a QCAT decision, Appeals in the District Court of Queensland, and Appeals in the Queensland Court of Appeal – how to bring an appeal. For more information about applying to set aside a default judgment or a summary judgment, see our factsheet, Default and summary judgments.
It is important that you obtain some legal advice if you think you are not liable for a debt. See a community legal centre near you for advice as soon as possible, because you need a good case to appeal or set aside a judgment.
Unless you are successful with one or more of the above steps to challenge a judgment, you must comply with all of your obligations in proceedings to enforce that judgment.
What are the steps in enforcement proceedings?
There are usually four steps that the enforcement creditor can take to require you to pay the amount owing. These are:
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- Step 1: Send you a letter of demand for payment of the amount owing;
- Step 2: Send you a notice to complete a Form 71 statement of financial position (a Form 71);
- Step 3: Apply for an enforcement hearing to get information about your financial position; and
- Step 4: Apply for an enforcement warrant that requires you to pay the amount owing.
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Step 1: Letter of demand
The enforcement creditor might send you a letter of demand before starting enforcement proceedings. The letter will usually require that you pay the amount owing in full by a particular date.
The enforcement creditor does not have to take this step.
Step 2: Notice to complete a Form 71
The enforcement creditor might want more information about your financial position before applying for an enforcement warrant (see step 4 below for more information about enforcement warrants). If this is the case, then the first step is for the enforcement creditor to give you a notice requiring you to complete a Form 71 (rule 807).
The Form 71 asks for details about your employment, your income, your expenses, your assets, and any other liabilities you have (such as a mortgage or other loan). It is a sworn statement, and you will be required to swear or affirm that the answers you have given are true and correct. Your signature on the Form 71 must be witnessed by a qualified witness, including a Justice of the Peace or a solicitor.
Step 3: Application for an enforcement hearing
If you do not complete and return the Form 71 within the time required, or if the enforcement creditor is not satisfied with the information you provide in the Form 71, then the enforcement creditor can apply to the court for an enforcement hearing (rule 808).
An enforcement hearing requires you to attend court so that the enforcement creditor can ask you questions about your financial situation and your ability to pay the judgment debt.
At least 14 days before the date of the enforcement hearing, you will be served with a document requiring you to attend the hearing (an Enforcement Hearing Summons) (rule 809). The Enforcement Hearing Summons may require you to provide information or documents, or answer questions, at the enforcement hearing. It may also require you to complete a Form 71 and return it to the enforcement creditor at least 4 business days before the enforcement hearing (rule 808).
The court can issue a warrant for you to be arrested and brought to court if you do not attend your enforcement hearing (rule 816).
You may be in contempt of court, and you may have costs awarded against you, if you fail or refuse to:
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- attend your enforcement hearing;
- complete the Form 71 (if required);
- provide any required documents;
- be sworn in to answer the enforcement creditor’s questions; or
- answer the proper questions of the enforcement creditor at the hearing.
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Step 4: Application for an enforcement warrant
The enforcement creditor can apply for an enforcement warrant even if they have not completed steps 1 to 3 above.
If you do not pay the amount owing to the enforcement creditor, then the enforcement creditor can apply for an enforcement warrant to require you to pay. They can make this application without you knowing about it. If the warrant is issued, this will be done without a formal hearing (rule 817).
There are many different types of enforcement warrants. For example, an enforcement warrant may require that:
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- some of your property be seized and sold (rule 828);
- a debt that is owing to you be redirected to the enforcement creditor (rules 840 and 848);
- part of your earnings be redirected to the enforcement creditor (rule 855); or
- you pay the debt to the enforcement creditor in instalments (rule 868).
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What can you do in response to enforcement proceedings?
There are some things that you can do in response to enforcement proceedings. These include:
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- Apply to put enforcement of the judgment or the enforcement warrant on hold (for a ‘stay’), including because of facts arising or discovered after the judgment was made (see rules 800 and 819, and rule 290 if the judgment is a default judgment). Whether a stay is granted is up to the court’s discretion.
- Apply to set aside an enforcement warrant, for example because of an irregularity in the warrant (rule 819). Whether an enforcement warrant is set aside is up to the court’s discretion.
- Apply to the court for an order allowing you to pay your debt to the enforcement creditor by instalments (rule 868). There are a number of things the court will consider in deciding whether to order that you make payment by instalments (rule 869). These include:
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- whether you are employed;
- your means of paying the debt;
- whether the debt will be paid within a reasonable time;
- your necessary living expenses and those of your dependents;
- your other liabilities; and
- the public interest in enforcing money orders efficiently and quickly.
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Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Enforcement of non-money orders and contempt
Enforcement of non-money orders and contempt
In addition to money orders (orders for the payment of a sum) the District and the Supreme Courts have the power to make a range of other orders. Chapter 20 of the Uniform Civil Procedure Rules 1999 (UCPR) deals with these kinds of orders.
In this factsheet, the applicant is the person who is seeking to enforce a court order; the respondent is the person who the order is enforced against. Under the UCPR someone who was not a party to the initial court proceedings can be the respondent or applicant in an enforcement proceeding (rule 892 and Cameron v Murdoch (No 3) (1990) 4 WAR 494 and Shelley v Shelley (No 2) [1952] P 111.
Examples of non-money orders are:
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- An order for the possession of land;
- An order to hand over possession of personal property;
- An order to sign a document (for example a land transfer, contract, appointment of a Real Estate Agent);
- An order to complete a contract (specific performance).
- An order not to do something (an injunction).
The UCPR provides a number of mechanisms for the enforcement of a non-money order.
Under rule 894 a non-money order may be enforced at any time within six years of the date of the order. After six years, the leave of the court is required.
When the court issues an order in your favour you should serve a copy on the other party (the respondent), telling them that you require them to perform the order and giving them a time frame to comply.
Enforcement
If they do not comply with the order, the rules make provision for enforcement in the following cases:
- Under rule 896 an order for the possession of land can be enforced by applying for an Enforcement Warrant for Possession (rule 915), or by bringing contempt of court proceedings (rules 898 and 917);
- Under rule 897 an order for the delivery of goods can also be enforced by applying for an Enforcement Warrant or bringing contempt proceedings, although in many cases an order for the delivery of goods can be enforced in the same way as a money order.
- Under rule 898 an order requiring someone to perform or abstain from performing an act can be enforced by bringing contempt proceedings;
- Under rule 899, an order requiring someone to do something can be enforced by allowing someone else to do that (substituted performance);
- Under rule 900, an undertaking to the court can be enforced by either bringing contempt proceedings or by seeking an order to seize the respondent’s property.
Under rules 898 and 900, orders against a corporation can be enforced by bringing contempt proceedings against an officer of the corporation.
Enforcement warrants
Rule 906 of the UCPR sets out the general rules about obtaining an enforcement warrant. To obtain an enforcement warrant you need to complete:
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- an application (Form 9);
- a draft of the warrant you want the court to issue (Form 85, 86 or 87), and
- an affidavit that verifies that the respondent has been served with a copy of the order and has not complied with the order (Form 46).
Forms can be accessed here.
Rule 908 contains the requirements of an enforcement warrant:
- the name of the person required to comply (rule 908(1));
- the date that the warrant expires (no more than a year) (rule 908(2));
- what the warrant authorises (rule 908(3));
- the amount recoverable under the warrant (rule 908(4)), including the amounts from any earlier unsatisfied warrants (rule 908(2)(a)); and
- the costs of enforcement (and any interest on these costs) (rule 908(2)(b) and (2)(c)).
You can apply to renew an enforcement warrant under rule 909.
There are special rules that apply for enforcement of a warrant for possession of land under rules 913, 914 and 915:
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- The order to be enforced must have been served on the respondent at least seven days previously (rule 913(1)); and
- If the land is subject to a tenancy, the leave of the court is required prior to enforcement (rule 913(2)); and
- A supporting affidavit must state whether or not to the applicants’ knowledge there are other people in occupation of the property and also verify that the applicant has served the respondent and whether or not the court’s leave for any enforcement has been obtained (rule 914).
Substituted performance
Under rule 899, the court can authorise someone else to perform an order.
This type of order can be used where a person is required to sign a document (e.g. a land transfer, mortgage, contract, appointment of an agent).
To seek this type of enforcement you need to file:
- A Form 9 Application. In most cases you will ask that the court authorise a Registrar or Deputy Registrar of the court to sign the relevant document; and
- An Affidavit (Form 46), setting out the steps that you have taken to have the order enforced and explaining that the order has not been complied with.
You will then need to serve a copy of the application on the respondent. You should prepare an affidavit of service for the court hearing.
Finally, you will need to attend a hearing before a judge. The other party may also turn up to oppose the making of the order.
Contempt of court
Punishing for contempt (which can include a fine or imprisonment) is arguably the most serious step that a civil court can take. The court has the power to punish certain contempt on its own motion. Under rule 925, a party can also bring an application alleging contempt of court.
Punishment for contempt is reserved for only the most deliberate breaches of a court order.
First, before applying for a contempt order, you should carefully read through the court order that has not been performed. Is the order clear? Can you identify a deliberate breach of the court order?
Before proceeding it is advisable to write to the other party, identifying the breaches of the order, requesting they comply with the order and giving them time to take steps to comply with the order.
Contempt of court requires a deliberate continuing refusal to disobey a court order. Non compliance with an order that was not deliberate, was the result of a misunderstanding, and that can be (and preferably has been) rectified by a respondent, is less likely to be punished as contempt of court: GND Developments Pty Ltd (in liq), Moloney & Geroff v DA Luttrell Nominees Pty Ltd & Ors [1998] QSC 159 and Booth v Yardley [2008] QPEC 5.
Requirements
Rule 904 sets out the prerequisites for an application for contempt of court:
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- The respondent must have been personally served with the order (rule 904(1)(a)); and
- If the order requires the respondent to do something within a particular time, the respondent must be served with the order in a reasonable time to allow the respondent to comply with the order (rule 904(1)(b)).
However, personal service is not necessary if the respondent was actually present in court when the order was made (rule 904(2)(a)), or the respondent received some other reasonable notice of the order before the time to comply with the order expired (rule 904(2)(b)).
Under rule 926 of the UCPR, to bring an application for contempt of court:
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- The application must clearly identify the alleged contempt; and
- The respondent must be personally served with a copy of the application and the supporting affidavits.
You can use a Form 9 Application to apply for a contempt order, or you can pay the court’s filing fee and file an Originating Application (UCPR rule 926(2)).
Once you have served the respondent, you should prepare an Affidavit of Service (Form 46) and attend the hearing.
At the hearing, you will need to argue that the respondent’s breach of the order is so serious to justify punishment for contempt.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Enforcement of monetary decision of the Magistrates, District or Supreme Court
Enforcement of monetary decision of the Magistrates, District or Supreme Court
This factsheet outlines the steps required to enforce a decision of the Magistrates, District and Supreme Courts of Queensland that requires a person to pay a fixed amount of money. It also outlines two of the procedures open to attack enforcement proceedings.
In this factsheet, “enforcement creditor” means the person who is owed money and is taking enforcement action and “enforcement debtor” means the person who owes the money and is the subject of enforcement action.
A reference to “the Rules” is a reference to the Uniform Civil Procedure Rules 1999 (Qld).
The steps to enforce a court’s monetary order are:
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- Step 1 – write a letter to the enforcement debtor
- Step 2 – consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
- Step 3 – apply for an enforcement warrant
Time limits
You may enforce a judgment for a monetary sum at any time within six years from the date of the decision. If you do not enforce the decision within this six year time frame you may lose the right to do so. You can apply to the court for an extension of this first six year period for a further six years, however, the court may not necessarily grant the extension of time.
Step 1 – write a letter to the enforcement debtor
The first step in an enforcement process is usually to write a ‘letter of demand’ to the enforcement debtor; advising of the date of the decision and the amount owing, and requesting that the amount be paid by a reasonable date (e.g. 7 days or 14 days etc). You do not necessarily have to take this step but it can save you the time and cost of taking other enforcement steps, and sometimes the enforcement debtor will make a payment.
You should attach a copy of the court decision to the letter and provide your bank account details, or the name you wish a cheque to be made out to, so that the enforcement debtor may pay you the amount owing.
If the enforcement debtor does not pay you within the time specified, you should consider commencing enforcement proceedings.
Enforcement proceedings can either be conducted in the same court that made the order, or if the size of the costs order that you have falls within the monetary jurisdiction of a lower court, then you can register the judgment in that lower court (rule 802). The Magistrates Court deals with matters of less than $150,000, and the District Court deals with matters between $150,000 – $750,000. The Supreme Court deals with matters greater than $750,000.
Step 2 – consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
It will only be worthwhile pursuing enforcement proceedings if the enforcement debtor has access to money or assets (which may be sold) to be able to pay you the amount owed.
You will need to consider what you know about the enforcement debtor’s financial situation. For example, you may know that the enforcement debtor owns a property, works for a particular employer or has money owing to them from a third party. If you do not know anything about the enforcement debtor’s financial situation you will need to apply for an enforcement hearing to obtain this information.
Either way, you should send the enforcement debtor a letter enclosing a statement of financial position (form 71). Ask the enforcement debtor to complete this form and return it to you within 14 days. You must send a statement of financial position before you apply for an enforcement hearing.
If the enforcement debtor pays you the amount you are owed in response to this letter, you will not need to commence enforcement proceedings and the matter will be over.
If the enforcement debtor returns the statement of financial position to you with sufficient information, you can then proceed to apply for an enforcement warrant. See step 3 below.
If the enforcement debtor does not respond to you within 14 days or does not provide sufficient information, then you will need to apply for an order that the enforcement debtor attend an enforcement hearing. An enforcement hearing is an oral examination by the court of the enforcement debtor about their financial position.
Applying for an enforcement hearing
To apply for an enforcement hearing, you will need to file the following three documents at the court where you registered the decision.
- Court Form 9 – Application. This document is for you to ask the court for an order that:
- the enforcement debtor to be summoned to an enforcement hearing; and
- the enforcement debtor provide you with documents relating to their finances, e.g. documents about assets, income, bank accounts, or other documents which may demonstrate their ability to pay you the amount you are owed.
- Court Form 46 – Affidavit. This document is for you to swear or affirm:
- the amount you are owed and the steps you have taken to recover this amount;
- whether you have received a completed statement of financial position;
- if you have received a complete statement of financial position, why you are not satisfied with the information in the statement; and
- an offer to pay conduct money for the enforcement debtor’s attendance at the hearing (if relevant).
- Court Form 70 – enforcement hearing summons. This document is for you to list what documents you want the enforcement debtor to provide at the hearing (which you should have already referred to in Form 9).
The court will set a date for the enforcement hearing and issue the summons, which must be served by you on the enforcement debtor at least 14 days before the date of the hearing. The summons may instruct the enforcement debtor to provide you with a completed Statement of Financial Position (Form 71) before the hearing (Rule 808(7)). If this is the case, you will need to serve a blank Form 71 with the summons.
If the enforcement debtor returns the Statement of Financial Position to you with sufficient information, you should notify the court and the enforcement debtor that you no longer require the enforcement hearing and apply for an enforcement warrant (see step 3 below).
If the enforcement debtor does not return the Statement of Financial Position to you before the hearing, the enforcement hearing will proceed. The enforcement debtor will be required to attend court to answer questions about their finances and bring along any documents listed in the enforcement hearing summons. You will also need to attend the hearing.
The enforcement hearing may prompt the enforcement debtor to negotiate payment arrangements with the enforcement creditor (you) to resolve the dispute. If the enforcement debtor does not offer to negotiate, the court may order an enforcement warrant.
If the enforcement debtor fails to attend the hearing, the court may issue a warrant for their arrest.
Step 3 – apply for an enforcement warrant
Once you have obtained information about the enforcement debtor’s financial position (either through your own informal searches or through the enforcement hearing process) you can apply to the court for an enforcement warrant.
Types of enforcement warrants
The types of enforcement warrants that you can apply for are listed below:
- Enforcement warrant for redirection of earnings under rule 855. This type of warrant directs the enforcement debtor’s employer to pay part of his/her wages to you whenever they get paid. To apply for this type of warrant, details of the source of the enforcement debtor’s earnings, for example their employer, are required.
- Enforcement warrant for redirection of a debt under rule 840. This type of warrant directs a third party who currently owes a debt to the enforcement debtor to pay that money to you instead. To apply for this type of warrant you will need to know the details of the third party and the amount they owe the enforcement debtor.
- Enforcement warrant for regular redirections from a financial institution under rule 848. This type of warrant directs a financial institution, e.g. a bank, to redirect regular payments received by the enforcement debtor to you. To apply for this type of warrant you will need to know details of any payments regularly made and the enforcement debtor’s account details.
- Enforcement warrant for seizure and sale of property under rule 828. This type of warrant directs the enforcement officer, who is the sheriff or bailiff of the court, to seize and sell property belonging to the enforcement debtor. There are limits on the type of property which may be seized and sold. To apply for this type of warrant, you will need to know details of the enforcement debtor’s property which may be seized and sold.
You will need to consider which enforcement warrant is most appropriate in your case and apply for that specific warrant.
Applying for an enforcement warrant
To apply for an enforcement warrant, you will need to file the following three documents at the court where you registered the decision.
- Form 9 – Application. This document is for you to ask the court to issue an enforcement warrant.
- Form 74 – Statement supporting application for enforcement warrant. This document is for you to set out details about the decision you are seeking to enforce, costs incurred by you in pursuing enforcement proceedings and interest claimable. You must complete this statement no more than 2 days before you file the application; and
- Form 75 – Enforcement warrant (seizure and sale), Form 76 – Enforcement warrant (redirection of debt), Form 77 – Enforcement warrant (regular redirection) or Form 78 – Enforcement warrant (redirection of earnings). You will need to choose the correct warrant form and attach this to your application and supporting statement.
Once you have filed the documents, the registrar of the court will decide whether to issue an enforcement warrant
Serving an enforcement warrant
If the registrar issues an enforcement warrant, the warrant will need to be served on the enforcement debtor and any person required to take action under the warrant, such as the enforcement debtor’s employer (if the enforcement debtor is an individual) or financial institution. There are different rules about how the different types of warrants must be served.
You may choose to engage a “bailiff” to serve the warrant. A warrant for the seizure and sale property must be executed by a bailiff. If you engage a bailiff, you will need to pay a deposit of money as security for any costs the bailiff may incur in executing the warrant. Bailiffs can be employed by contacting the bailiff’s office at the courthouse.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Enforcement of a monetary decision of the Federal Circuit Court
Enforcement of a monetary decision of the Federal Circuit Court
This factsheet outlines the steps required to enforce a decision of the Federal Circuit Court (FCC) that requires a person or company to pay a fixed amount of money. It does not apply to the enforcement of orders made in family law proceedings.
In this factsheet, “enforcement creditor” means the person or company who is owed money and is taking enforcement action and “enforcement debtor” means the person or company who owes the money and is the subject of enforcement action.
A reference to “the Rules” is a reference to the Uniform Civil Procedure Rules 1999 (Qld). A reference to a “Form” is a reference to the UCPR Forms (found here).
For matters decided in Queensland, the FCC has adopted the Rules for the purposes of enforcing monetary decisions – see section 78 of the Federal Circuit Court Act 1999 (Cth) and rule 29.07 of the Federal Circuit Court Rules 2001. Therefore, when you lodge enforcement proceedings in the FCC against an enforcement debtor, you will need to use the forms as required by the Rules. As these forms are normally for use in the Queensland Courts, you will need to change any reference to the Queensland Courts in the forms (e.g. the title) to say ‘Federal Circuit Court of Australia’.
The steps to enforce a FCC decision are:
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- write a letter to the enforcement debtor
- consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
- apply for an enforcement warrant
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Time limits
You may enforce a judgment for a monetary sum at any time within six years from the date of the decision. If you do not enforce the decision within this six year time frame you may lose the right to do so. You can apply to the court for an extension of this first six year period for a further six years, however, the court may not necessarily grant the extension of time.
Step 1 – write a letter to the enforcement debtor
The first step in an enforcement process is usually to write a “letter of demand” to the enforcement debtor; advising of the date of the decision and the amount owing, and requesting that the amount be paid by a reasonable date (e.g. 14 days or 21 days etc).
You should attach a copy of the decision to the letter and provide your bank account details, or the name you wish a cheque to be made out to, so that the enforcement debtor may pay you the amount owing.
If the enforcement debtor does not pay you within the time specified, you should consider commencing enforcement proceedings.
Step 2 – consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
It will only be worthwhile pursuing enforcement proceedings if the enforcement debtor has access to money or assets (which may be sold) to be able to pay you the amount owed.
You will need to consider what you know about the enforcement debtor’s financial situation. For example, you may know that the enforcement debtor owns a property, works for a particular employer or has money owing to them from a third party. If you do not know anything about the enforcement debtor’s financial situation you will need to apply for an enforcement hearing to obtain this information.
Either way, you should send the enforcement debtor a letter enclosing a Statement of Financial Position (Form 71 if the enforcement debtor is an individual or Form 71A if the enforcement debtor is a company). Ask the enforcement debtor to complete this form and return it to you within 14 days.
If the enforcement debtor pays you the amount you are owed in response to this letter, you will not need to commence enforcement proceedings and the matter will be over.
If the enforcement debtor returns the Statement of Financial Position to you with sufficient information, you can then proceed to apply for an enforcement warrant. See step 3 below.
If the enforcement debtor does not respond to you within 14 days or does not provide sufficient information, then you will need to apply for an order that the enforcement debtor attend an enforcement hearing. An enforcement hearing is an oral examination by the court of the enforcement debtor about their financial position.
Applying for an enforcement hearing
To apply for an enforcement hearing, you will need to file the following three documents:
Court Form 9 – Application. This document is for you to ask the court for an order that:
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- the enforcement debtor to be summoned to an enforcement hearing; and
- the enforcement debtor provide you with documents relating to their finances, e.g. documents about assets, income, bank accounts, or other documents which may demonstrate their ability to pay you the amount you are owed.
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Court Form 46 – Affidavit. This document is for you to swear or affirm:
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- the amount you are owed and the steps you have taken to recover this amount;
- whether you have received a completed statement of financial position;
- if you have received a complete statement of financial position, why you are not satisfied with the information in the statement; and
- an offer to pay conduct money for the enforcement debtor’s attendance at the hearing (if relevant).
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Court Form 70 – enforcement hearing summons. This document is for you to list what documents you want the enforcement debtor to provide at the hearing (which you should have already referred to in Form 9).
The court will set a date for the enforcement hearing and issue the summons, which you must personally serve on the enforcement debtor at least 14 days before the date of the hearing. The summons may instruct the enforcement debtor to provide you with a completed Statement of Financial Position (Form 71 if the enforcement debtor is an individual or Form 71A if the enforcement debtor is a company) before the hearing. If this is the case, you will need to serve a blank Statement of Financial Position with the summons.
Personal service means that if the enforcement debtor is an individual, you will need to arrange for a copy of the summons to be handed to that person or, if they refuse to accept them, put down in the person’s presence with an explanation of what they are. If the enforcement debtor is a corporation, personal service requires you to go to the registered office of the corporation and to leave a copy of the documents with a person in the service of that corporation. The registered office of a corporation can be different from the company’s principal place of business. You should obtain a current company extract from the Australian Securities and Investments Commission which will show the company’s registered address. If you are not comfortable serving the summons yourself, you can ask a friend to do it or pay a fee for a bailiff or process server to serve the summons.
After the enforcement hearing summons has been served, the person who performed service should swear an affidavit of service. Once the affidavit of service is complete you will need to lodge it with the FCC.
If the enforcement debtor returns the Statement of Financial Position to you with sufficient information, you should notify the court and the enforcement debtor that you no longer require the enforcement hearing and apply for an enforcement warrant. See step 3 below.
If the enforcement debtor does not return the Statement of Financial Position to you before the hearing, the enforcement hearing will proceed. The enforcement debtor will be required to attend court to answer questions about their finances and bring along any documents listed in the enforcement hearing summons. You will also need to attend the hearing.
The enforcement hearing may prompt the enforcement debtor to negotiate payment arrangements with the enforcement creditor (you) to resolve the dispute. If the enforcement debtor does not offer to negotiate, the court may order an enforcement warrant.
If the enforcement debtor fails to attend the hearing, the court may issue a warrant for their arrest.
Step 3 – apply for an enforcement warrant
Once you have obtained information about the enforcement debtor’s financial position (either through your own informal searches or through the enforcement hearing process) you can apply to the court for an enforcement warrant.
Types of enforcement warrants
The types of enforcement warrants that you can apply for are listed below:
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- Enforcement warrant for redirection of earnings under rule 855. This type of warrant directs the enforcement debtor’s employer to pay part of his/her wages to you whenever they get paid. To apply for this type of warrant, details of the source of the enforcement debtor’s earnings, for example their employer, are required.
- Enforcement warrant for redirection of a debt under rule 840. This type of warrant directs a third party who currently owes a debt to the enforcement debtor to pay that money to you instead. To apply for this type of warrant you will need to know the details of the third party and the amount they owe the enforcement debtor.
- Enforcement warrant for regular redirections from a financial institution under rule 848. This type of warrant directs a financial institution, e.g. a bank, to redirect regular payments received by the enforcement debtor to you. To apply for this type of warrant you will need to know details of any payments regularly made and the enforcement debtor’s account details.
- Enforcement warrant for seizure and sale of property under rule 828. This type of warrant directs the enforcement officer, who is the sheriff or bailiff of the court, to seize and sell property belonging to the enforcement debtor. There are limits on the type of property which may be seized and sold. To apply for this type of warrant, you will need to know details of the enforcement debtor’s property which may be seized and sold.
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You will need to consider which enforcement warrant is most appropriate in your case and apply for that specific warrant.
Applying for an enforcement warrant
To apply for an enforcement warrant, you will need to complete and lodge the following documents:
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- Form 9 – Application. This document is for you to ask the court to issue an enforcement warrant.
- Form 74 – Statement supporting application for enforcement warrant. This document is for you to set out details about the decision you are seeking to enforce, costs incurred by you in pursuing enforcement proceedings and interest claimable. You must complete this statement no more than 2 days before you file the application; and
- Form 75 – Enforcement warrant (seizure and sale), Form 76 – Enforcement warrant (redirection of debt), Form 77 – Enforcement warrant (regular redirection) or Form 78 – Enforcement warrant (redirection of earnings). You will need to choose the correct warrant form and attach this to your application and supporting statement.
Once you have filed the documents, the registrar of the court will decide whether to issue the enforcement warrant.
Serving an enforcement warrant
If the registrar issues the enforcement warrant, the warrant will need to be served on the enforcement debtor and any person required to take action under the warrant, such as the enforcement debtor’s employer (if the enforcement debtor is an individual) or financial institution.
There are different rules about how the different types of warrants must be served.
You may choose to engage an officer of court to serve the warrant. A warrant for the seizure and sale property must be executed by an officer of the court. If you engage an officer of the court, you will need to pay a deposit of money as security for any costs the officer may incur in executing the warrant. This service can be engaged by contacting the Registry.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Service in the Federal Courts
Service in the Federal Courts
Court proceedings have specific rules about how and when you need to give certain documents to other parties involved in the proceeding. This process is called ‘serving’ court documents. Failure to follow these rules can have a significant impact on your ability to continue your proceeding. This factsheet covers the rules of service for general federal law proceedings in the Federal Circuit and Family Court (FCFC) (for example, Fair Work, bankruptcy, or human rights proceedings) and the Federal Court of Australia (FCA).
In this factsheet:
- a reference to “the FCFC Rules” is a reference to the Federal Circuit and Family Court of Australia (Division 2) (General Federal Law) Rules 2021 (Cth); and
- a reference to “the FCA Rules” is a reference to the Federal Court Rules 2011 (Cth).
Contents
- What is service?
- Types of service
- What if I cannot locate a person to serve documents?
- What happens if documents are incorrectly served?
- Further information
What is service?
Service means giving court documents to another person or organisation. Different courts have different rules about how this must be done. The rules are in place so that the court can be sure that the person (or organisation) has been made aware of the document. Usually, every document that is given to the court in a proceeding must be served on each other party.
Types of service
There are different ways of serving documents (or types of service), with each type being used in specific situations. The court rules specify what sort of service is required in different circumstances. For example, documents beginning a proceeding must usually be served personally.
You should obtain legal advice about the type of service you need to use in your specific situation and court.
This rest of this factsheet will explain more about each of the types of service, so you understand what you need to do to serve documents correctly in your case.
Personal service
Personal service, also called “service by hand”, is a requirement in some circumstances, such as service of a Creditor’s Petition or when starting a new proceeding.
Personal service requires that documents be given directly to the person or organisation that is required to be served.
For an individual, personal service means that the document must be taken to the person, the person must be identified as the person named on the document, and the document handed to them. If the person refuses to take the document, the person serving it may put the document down in the presence of the person to be served and tell the person what the document is. See rule 6.07 of the FCFC Rules and rule 10.01 of the FCA Rules.
If the party being served is a corporation, personal service of a document means you must:
- leave the document at a company’s registered office;
- post the document to the company’s registered office; or
- deliver a copy of the document personally to a director of the company who resides in Australia.
See rule 6.08 of the FCFC Rules, rule 10.02 of the FCA Rules and section 109X of the Corporations Act 2001 (Cth). The registered office of a corporation can be different from the company’s principal place of business. You should obtain a current company extract from the Australian Securities and Investments Commission which will show the company’s registered address.
These steps can be done by you, or you can ask a friend or family member to do it for you. If you prefer, you may be able to hire a professional process server or bailiff who can undertake personal service on your behalf.
Ordinary service
If personal service of a document is not required, you can serve a document on a person by way of “ordinary service”. Ordinary service is often the required method for serving documents filed once a court proceeding is on foot.
Ordinary service can be completed by delivering the documents to a party’s address for service, which will be provided on any documents that party files in the court proceeding: see rule 6.11 of the FCFC Rules and rule 10.31 of the FCA Rules. In this context, “delivering” documents to an address can include:
- delivering the documents personally to that address;
- sending documents to the address by pre-paid post in a sealed envelope addressed to the party; or
- emailing the documents (if an email address is provided as an address for service).
If a party is represented by a lawyer, the lawyer’s address may be provided as the address for service. If this is the case, you can complete ordinary service by delivering the documents to the lawyer’s address.
What if I cannot locate a person to serve documents?
When a court proceeding is started, the other party will be required to provide an address for service where you can serve them documents.
However, in order to start court proceedings, you will need to be able to locate the other party or parties.
If you are unable to locate a person through reasonable enquiries, or you think a person may be deliberately trying to evade attempts at personal service, you may ask the FCFC or FCA for an order for substituted service. You should seek legal advice if you think you need to make an application for substituted service.
What happens if documents are incorrectly served?
Failing to properly serve a document could result in your court proceedings being delayed or dismissed.
If you start a proceeding, it will not be able to progress until the other party is correctly served with the documents and given an opportunity to respond to your case. The court may need to adjourn scheduled hearings until service is completely correctly, which may mean significant delays in having your case heard. Your case could also be dismissed.
To give yourself the greatest chance of success in court, make sure you are following the court rules and completing service correctly.
Further Information
To find out more information about service, the court process, and all the forms you will need to complete visit the court websites:
Federal Court: https://www.fedcourt.gov.au/
Federal Circuit and Family Court: https://www.fcfcoa.gov.au/
Enforcement of monetary decisions of the Federal Circuit and Family Court
Enforcement of monetary decisions of the Federal Circuit and Family Court
This factsheet outlines the steps required to enforce a decision made by the Queensland Registry of the Federal Circuit and Family Court (FCFC) that requires a person or company to pay a fixed amount of money. It only applies to decisions made by the Queensland Registry of the FCFC in its ‘General Federal Law’ Division. This division covers most civil law cases heard in the FCFC, including Fair Work or human rights claims. The process outlined in this fact sheet does not apply to the enforcement of orders made in family law proceedings. Any orders of the Federal Circuit Court (ie, orders made before 1 September 2021) can also be enforced through this process, subject to time limits.
In this factsheet, “enforcement creditor” means the person or company who is owed money and is taking enforcement action and “enforcement debtor” means the person or company who owes the money and is the subject of enforcement action.
A reference to “the Rules” is a reference to the Uniform Civil Procedure Rules 1999 (Qld). A reference to a “Form” is a reference to the UCPR Forms (found here).
For matters decided in Queensland, the FCFC has adopted the Rules for the purposes of enforcing monetary decisions – see section 213 of the Federal Circuit and Family Court of Australia Act 2021 (Cth). Therefore, when you lodge enforcement proceedings in the FCFC against an enforcement debtor, you will need to use the forms as required by the Rules. As these forms are normally for use in the Queensland Courts, you will need to change any reference to the Queensland Courts in the forms (e.g. the title) to say ‘Federal Circuit and Family Court of Australia’.
The steps to enforce a FCFC decision are:
- write a letter to the enforcement debtor
- consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
- apply for an enforcement warrant
Contents
- Time limits
- Step 1 – write a letter to the enforcement debtor
- Step 2 – consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
- Applying for an enforcement hearing
- Step 3 – apply for an enforcement warrant
- Types of enforcement warrants
- Applying for an enforcement warrant
- Serving an enforcement warrant
Time limits
You may enforce a judgment for a monetary sum at any time within six years from the date of the decision. If you do not enforce the decision within this six year time frame you may lose the right to do so. You can apply to the court for an extension of this first six year period for a further six years, however, the court may not necessarily grant the extension of time.
Step 1 – write a letter to the enforcement debtor
The first step in an enforcement process is usually to write a “letter of demand” to the enforcement debtor; advising of the date of the decision and the amount owing, and requesting that the amount be paid by a reasonable date (e.g. 14 days or 21 days etc).
You should attach a copy of the decision to the letter and provide your bank account details, or the name you wish a cheque to be made out to, so that the enforcement debtor may pay you the amount owing.
If the enforcement debtor does not pay you within the time specified, you should consider commencing enforcement proceedings.
Step 2 – consider the financial situation of the enforcement debtor and, if necessary, apply for an enforcement hearing
It will only be worthwhile pursuing enforcement proceedings if the enforcement debtor has access to money or assets (which may be sold) to be able to pay you the amount owed.
You will need to consider what you know about the enforcement debtor’s financial situation. For example, you may know that the enforcement debtor owns a property, works for a particular employer or has money owing to them from a third party. If you do not know anything about the enforcement debtor’s financial situation you will need to apply for an enforcement hearing to obtain this information.
Either way, you should send the enforcement debtor a letter enclosing a Statement of Financial Position (Form 71 if the enforcement debtor is an individual or Form 71A if the enforcement debtor is a company). Ask the enforcement debtor to complete this form and return it to you within 14 days.
If the enforcement debtor pays you the amount you are owed in response to this letter, you will not need to commence enforcement proceedings and the matter will be over.
If the enforcement debtor returns the Statement of Financial Position to you with sufficient information, you can then proceed to apply for an enforcement warrant. See step 3 below.
If the enforcement debtor does not respond to you within 14 days or does not provide sufficient information, then you will need to apply for an order that the enforcement debtor attend an enforcement hearing. An enforcement hearing is an oral examination by the court of the enforcement debtor about their financial position.
Applying for an enforcement hearing
To apply for an enforcement hearing, you will need to file the following three documents:
Court Form 9 – Application. This document is for you to ask the court for an order that:
- the enforcement debtor to be summoned to an enforcement hearing; and
- the enforcement debtor provide you with documents relating to their finances, e.g. documents about assets, income, bank accounts, or other documents which may demonstrate their ability to pay you the amount you are owed.
Court Form 46 – Affidavit. This document is for you to swear or affirm:
- the amount you are owed and the steps you have taken to recover this amount;
- whether you have received a completed statement of financial position;
- if you have received a complete statement of financial position, why you are not satisfied with the information in the statement; and
- an offer to pay conduct money for the enforcement debtor’s attendance at the hearing (if relevant).
Court Form 70 – enforcement hearing summons. This document is for you to list what documents you want the enforcement debtor to provide at the hearing (which you should have already referred to in Form 9). This list should be specific and only ask for documents that are necessary for you to determine what assets may be available to satisfy the judgment debt. It can include a request for a completed Statement of Financial Position, if the enforcement debtor has not yet provided you one. Or it may include documents that will help you verify that the returned Statement of Financial Position provided a complete picture of the enforcement debtor’s financial position, such as bank statements.
The court will set a date for the enforcement hearing and issue the summons, which you must personally serve on the enforcement debtor at least 14 days before the date of the hearing. The summons may instruct the enforcement debtor to provide you with a completed Statement of Financial Position (Form 71 if the enforcement debtor is an individual or Form 71A if the enforcement debtor is a company) before the hearing. If this is the case, you will need to serve a blank Statement of Financial Position with the summons.
Personal service means that if the enforcement debtor is an individual, you will need to arrange for a copy of the summons to be handed to that person or, if they refuse to accept them, put down in the person’s presence with an explanation of what they are. If the enforcement debtor is a corporation, personal service requires you to go to the registered office of the corporation and to leave a copy of the documents with a person in the service of that corporation. The registered office of a corporation can be different from the company’s principal place of business. You should obtain a current company extract from the Australian Securities and Investments Commission which will show the company’s registered address. If you are not comfortable serving the summons yourself, you can ask a friend to do it or pay a fee for a bailiff or process server to serve the summons.
After the enforcement hearing summons has been served, the person who performed service should swear an affidavit of service. Once the affidavit of service is complete you will need to lodge it with the FCFC.
If the enforcement debtor returns the Statement of Financial Position to you with sufficient information, you should notify the court and the enforcement debtor that you no longer require the enforcement hearing and apply for an enforcement warrant. See step 3 below.
If the enforcement debtor does not return the Statement of Financial Position to you before the hearing, the enforcement hearing will proceed. The enforcement debtor will be required to attend court to answer questions about their finances and bring along any documents listed in the enforcement hearing summons. You will also need to attend the hearing.
The enforcement hearing may prompt the enforcement debtor to negotiate payment arrangements with the enforcement creditor (you) to resolve the dispute. If the enforcement debtor does not offer to negotiate, the court may order an enforcement warrant.
If the enforcement debtor fails to attend the hearing, the court may issue a warrant for their arrest.
Step 3 – apply for an enforcement warrant
Once you have obtained information about the enforcement debtor’s financial position (either through your own informal searches or through the enforcement hearing process) you can apply to the court for an enforcement warrant.
Types of enforcement warrants
The types of enforcement warrants that you can apply for are listed below:
- Enforcement warrant for redirection of earnings under rule 855. This type of warrant directs the enforcement debtor’s employer to pay part of his/her wages to you whenever they get paid. To apply for this type of warrant, details of the source of the enforcement debtor’s earnings, for example their employer, are required.
- Enforcement warrant for redirection of a debt under rule 840. This type of warrant directs a third party who currently owes a debt to the enforcement debtor to pay that money to you instead. To apply for this type of warrant you will need to know the details of the third party and the amount they owe the enforcement debtor.
- Enforcement warrant for regular redirections from a financial institution under rule 848. This type of warrant directs a financial institution, e.g. a bank, to redirect regular payments received by the enforcement debtor to you. To apply for this type of warrant you will need to know details of any payments regularly made and the enforcement debtor’s account details.
- Enforcement warrant for seizure and sale of property under rule 828. This type of warrant directs the enforcement officer, who is the sheriff or bailiff of the court, to seize and sell property belonging to the enforcement debtor. There are limits on the type of property which may be seized and sold. To apply for this type of warrant, you will need to know details of the enforcement debtor’s property which may be seized and sold.
You will need to consider which enforcement warrant is most appropriate in your case and apply for that specific warrant.
Applying for an enforcement warrant
To apply for an enforcement warrant, you will need to complete and lodge the following documents:
- Form 9 – Application. This document is for you to ask the court to issue an enforcement warrant.
- Form 74 – Statement supporting application for enforcement warrant. This document is for you to set out details about the decision you are seeking to enforce, costs incurred by you in pursuing enforcement proceedings and interest claimable. You must complete this statement no more than 2 days before you file the application; and
- Form 75 – Enforcement warrant (seizure and sale), Form 76 – Enforcement warrant (redirection of debt), Form 77 – Enforcement warrant (regular redirection) or Form 78 – Enforcement warrant (redirection of earnings). You will need to choose the correct warrant form and attach this to your application and supporting statement.
Once you have filed the documents, the registrar of the court will decide whether to issue the enforcement warrant.
Serving an enforcement warrant
If the registrar issues the enforcement warrant, the warrant will need to be served on the enforcement debtor and any person required to take action under the warrant, such as the enforcement debtor’s employer (if the enforcement debtor is an individual) or financial institution.
There are different rules about how the different types of warrants must be served.
You may choose to engage an officer of court to serve the warrant. A warrant for the seizure and sale property must be executed by an officer of the court. If you engage an officer of the court, you will need to pay a deposit of money as security for any costs the officer may incur in executing the warrant. This service can be engaged by contacting the Registry.
Going to Court - State Courts
Going to Court
This page contains information on all steps of the legal process for persons considering initiating proceedings or who are currently involved in legal proceedings. There is also practical information on representing yourself in court.
Factsheets
Queensland Courts
Before the hearing
During the hearing
Orders and Enforcement
Appeals
Videos
Time limitations
External resources
- Queensland Courts – Queensland Courts homepage.
- High Court of Australia – High Court of Australia homepage.
- Federal Court of Australia – Federal Court of Australia homepage.
- Federal Circuit Court of Australia – The Federal Circuit Court of Australia is a court that acts as an alternative to hear matters that would otherwise be heard in the Family Court of Australia or the Federal Court of Australia.
- Queensland Civil and Administration Tribunal – The Queensland Civil and Administrative Tribunal (QCAT) is an independent tribunal that solves disputes or provides review on a variety of matters.
- Court Network – Court Network is a Queensland and Victorian service aimed at providing support to people attending court.
Where to go for help
- LawRight is an independent, not-for-profit, community-based legal organisation that operates a civil law referral service for pro bono legal representation and direct legal services for particular disadvantaged client groups.For more information about the help available, and the process for applying for help, please see the LawRight website at www.lawright.org.au. LawRight’s Self Representation Service provides free legal advice and assistance to self-represented parties throughout the course of their proceedings in the Supreme and District Courts of Queensland, the Queensland Court of Appeal, the Queensland Civil and Administrative Tribunal and the Federal Circuit Court and Federal Court in Queensland. The Service is the only one of its kind in Australia, developed to meet a recognised need in all jurisdictions in which it operates.
- You may wish to approach a community legal centre for assistance. To find your nearest community legal centre, please visit the Community Legal Centres Queensland website at www.communitylegalqld.org.au. There are a number of community legal centres throughout Queensland that hold regular advice sessions.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Going to Court - Federal Courts
Going to Court
Factsheets
Commonwealth Courts
During the hearing
Orders and Enforcement
Videos
Fees
Time limitations
External resources
- Queensland Courts – Queensland Courts homepage.
- High Court of Australia – High Court of Australia homepage.
- Federal Court of Australia – Federal Court of Australia homepage.
- Federal Circuit Court of Australia – The Federal Circuit Court of Australia is a court that acts as an alternative to hear matters that would otherwise be heard in the Family Court of Australia or the Federal Court of Australia.
- Queensland Civil and Administration Tribunal – The Queensland Civil and Administrative Tribunal (QCAT) is an independent tribunal that solves disputes or provides review on a variety of matters.
- Court Network – Court Network is a Queensland and Victorian service aimed at providing support to people attending court.
Where to go for help
- LawRight is an independent, not-for-profit, community-based legal organisation that operates a civil law referral service for pro bono legal representation and direct legal services for particular disadvantaged client groups.For more information about the help available, and the process for applying for help, please see the LawRight website at www.lawright.org.au. LawRight’s Self Representation Service provides free legal advice and assistance to self-represented parties throughout the course of their proceedings in the Supreme and District Courts of Queensland, the Queensland Court of Appeal, the Queensland Civil and Administrative Tribunal and the Federal Circuit Court and Federal Court in Queensland. The Service is the only one of its kind in Australia, developed to meet a recognised need in all jurisdictions in which it operates.
- You may wish to approach a community legal centre for assistance. To find your nearest community legal centre, please visit the Community Legal Centres Queensland website at www.communitylegalqld.org.au. There are a number of community legal centres throughout Queensland that hold regular advice sessions.
Disclaimer
The information in this resource is for general information purposes only and should not be relied on as legal advice. If you need legal advice, please contact LawRight or another lawyer. LawRight can only give advice to people who are eligible for our services.
Applying to QCAT for review of a Disability Worker Screening Clearance decision
Applying to QCAT for review of a Disability Worker Screening Clearance decision
The Queensland Civil and Administrative Tribunal (QCAT) can review certain decisions made under the Disability Services Act 2006 (Qld) (DS Act).
This factsheet is written for persons who are unfamiliar with that legislation.
Disability Worker Screening
- The Department of Child Safety, Seniors and Disability Services (Disability Services) is a public service unit responsible for regulating the issue of Disability Worker Screening Clearances (DWS Clearances), which are mandatory for people employed or volunteering in certain positions that involve working with people with disability.
- Under the DS Act, DWS Clearances are issued to eligible persons working or volunteering in regulated areas, including services provided by Disability Services, funded non-government service providers or NDIS non-government service providers.
- When Disability Services receives a DWS Clearance application, Disability Services must either issue a positive notice (granting DWS Clearance) or an exclusion (refusing to grant DWS Clearance) (sections 89 and 90 of the DS Act).
- In some cases, Disability Services must issue a positive notice unless the case is exceptional (section 92 of the DS Act). For example, this may occur if a person has been convicted of an offence that is not a serious offence (as defined in Schedule 2 of the Disability Services Regulation 2017 (Qld)).
- In other cases, Disability Services must issue an exclusion unless the case is exceptional (section 91 of the DS Act). For example, this may occur if a person has been convicted of a serious offence, is subject to a temporary offender prohibition order or an interim sexual offender order.
- Disability Services can impose an interim bar on an applicant when they apply for a disability screening clearance if they have been charged with a disqualifying offence that has not been dealt with and they were an adult when the offence is alleged to have been committed. The applicant will receive a notice that states the interim bar is imposed, the reasons for imposing the interim bar and the effect of the interim bar (sections 81 to 85 of the DS Act).
- Disability Services can also suspend a clearance if a person who holds a clearance is charged with a disqualifying offence that has not been dealt with and they were an adult when the offence is alleged to have been committed. The person will receive a suspension notice that states the person’s clearance is suspended, the reasons for the suspension, how long the suspension will continue and the effect of the suspension.
- All of the decisions described above are decisions that can be reviewed (sections 138ZR to 138ZY of the DS Act).
Who can apply for review?
- A person dissatisfied with a reviewable decision may apply for review. The review process includes:
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- An internal review undertaken by an independent, senior officer from Disability Services. Disability Services must notify the applicant of the outcome within 28 days of receiving the application (Disability Services may extend this time by a further 28 days).
- If a person remains dissatisfied with the outcome of the internal review, external review may be sought through QCAT. A QCAT review may only occur after an internal review has taken place.
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- A disqualified person cannot apply to have the decision reviewed. The only exception to this is in the case of mistaken identity (see full list of disqualifying offences in Schedule 2 Disability Services Regulation 2017 (Qld)). If a person becomes disqualified during the internal or QCAT review process, the review application must be dismissed.
Applying to QCAT for review of a Disability Worker Screening Clearance decision
- The person who wants the decision reviewed by QCAT (the applicant) must complete a QCAT Form 23 – Application to review a decision. A copy of the decision and reasons must also be provided to QCAT with the Form 23;
- The applicant must file two (2) copies with QCAT. QCAT will return one of the copies, which must then be served on (given to) Disability Services;
- There is a filing fee for review of a Disability Services decision in QCAT and for filing an application for leave to appeal/appeal. QCAT’s filing fees can be found online.
- A fee waiver or reduction may be available in circumstances of financial hardship.
Costs
- Generally in QCAT, parties bear their own costs however in certain circumstances, a cost order may be made.
- For information about costs orders, refer to the Costs in QCAT factsheet on the LawRight website.
What is the limitation period to apply to QCAT?
- A limitation period is a length of time within which legal action must begin. If legal action is not started within that time, a person may be prevented from commencing any action, even if it has legal merit.
- A person applying to QCAT for review of a DWS Clearance decision must file a review application in QCAT within 28 days from the day the person receives notice of the decision (section 138ZW of the DS Act and section 33 of the Queensland Civil and Administrative Tribunal Act 2009 (Qld) (QCAT Act)).
- QCAT may grant an extension of time for a person to file a review application in exceptional circumstances (section 61 of the QCAT Act).
QCAT review of Disability Worker Screening related decisions
- QCAT decides review applications by way of a fresh hearing (section 20 of the QCAT Act). This means that the Tribunal can consider new evidence which was not before the original decision-maker.
- The principal consideration QCAT must apply under the law is that people with a disability have the right to live lives free from abuse, violence, neglect or exploitation, including financial abuse or exploitation (section 41 of the DS Act).
- This means that the right of people with disability to be protected from risk of harm is given more importance than the impact not having a DWS Clearance may have on the applicant.
- QCAT applies the law set out in the DS Act. For example, if QCAT is reviewing a decision to cancel a DWS Clearance because a person’s police information has changed, QCAT must consider the matters set out in subdivision 3 of the DS Act). This includes:
- If the police information is about a conviction or a charge;
- If the alleged offence is a serious or disqualifying offence;
- When the offence is alleged to have been committed;
- The nature of the offence; and
- The sentence imposed by a court and the court’s reasons for its decision.
- When exercising its review jurisdiction, QCAT considers if Disability Services made the correct decision in assessing the risk of harm to people with disability if a DWS Clearance is granted to a person, based on the merits of each case (section 19 of the QCAT Act).
Risk and protective factors
- Each case is different. QCAT considers many factors to decide if a risk of harm to people with disability is likely to materialise if a DWS Clearance is granted to a person. These factors are called risk factors and protective factors.
- Examples of risk factors include a person’s:
- Offending behaviour;
- History of abuse, neglect, drugs or alcohol issues;
- History of fractured relationships; and
- Lack of remorse and insight into the offending behaviour.
- Examples of protective factors include:
- Evidence of steps taken by a person to manage the causes of the offending behaviour;
- Evidence from a doctor or psychologist that a person is suitable to work with people with disability;
- A person’s honesty and insight into the offending behaviour; and
- A person’s supportive and stable relationships.
- QCAT will not allow a person to hold a DWS Clearance if that would expose people with disability to an unacceptable risk of harm.
QCAT pre-hearing process
- When QCAT receives a valid application seeking review of a DWS Clearance decision (QCAT Form 23), QCAT will make directions.
- Within 28 days from receiving a copy of the review application, Disability Services must file in QCAT a written statement with reasons for the decision (section 21 of the QCAT Act).
- Disability Service’s statement of reasons includes all documents and information that Disability Services used to make its decision, including for example, information received from the police or disciplinary information.
- QCAT may make orders about how a review application will progress and direct the parties to attend one or more compulsory conferences.
- QCAT cannot suspend a Disability Service decision until a review application is decided (section 109 of the DS Act). This means that the filing of a review application in QCAT does not affect the operation of the decision of Disability Service.
QCAT hearing
- The hearing of a DWS Clearance review application is held in public, unless a specific order is sought and granted by QCAT.
- The parties present at a hearing are usually the applicant, a representative from Disability Services, lawyers if the parties are legally represented, support persons and witnesses while they give evidence.
- QCAT decisions involving vulnerable people are de-identified if they are published, to protect the identity of these parties. However, other details of the case may be published unless QCAT makes a non-publication order.
Post hearing process
- QCAT may decide a review application at the hearing or deliver its decision at a later date.
- When deciding the application, QCAT may either:
- Confirm or amend the exclusion;
- Set aside the decision and make a substitute decision; or
- Set aside the decision and return the matter to the Department for reconsideration.
- If QCAT grants a review application, the applicant must liaise with Disability Services to have a DWS Clearance issued. A QCAT decision to grant a review application does not automatically issue a person’s DWS Clearance.
Appeals
- Appeals are very technical legal proceedings. Appeal rights, either to the QCAT Appeal Tribunal or to the Queensland Court of Appeal, will depend on whether the appeal relates to a question of law or fact, and whether a matter was heard by a judicial member.
- If a person is considering appealing a QCAT decision, it is strongly recommended that the person apply for reasons for the decision and obtain legal advice before filing an appeal.
- A person can request reasons for a QCAT decision within 14 days from the decision taking effect (section 122 of the QCAT Act). A decision generally takes effect on the date it is made, unless QCAT provides otherwise.
- For more information, refer to the Appealing a QCAT decision factsheet on the LawRight website.
Other resources
- QCAT decisions about DWS Clearance review proceedings are published by the Queensland Supreme Court Library and can be found here.
This resource is current as of 21 February 2024